Rental Inquiries Welcome

Team building, company socials, birthday parties, weddings, family parties: we’ve hosted them all. Our Alexander Muir Park setting at the western Discovery Walk trailhead instills a special “summer in the city” relaxed enjoyment. The greens are equipped with floodlights for evening functions.

We have covered eating areas, benches and tables. We have no food services or beverages, so some groups bring their own food while other have their event catered. One group even hired a food truck. Parking is free in the lot east of the greens. The Lawrence subway station is four short blocks north of the Club.

Detailed information

Club Rental Availability

Booking requests need to be received at least two weeks before the date of the event.
The Club is available for rentals:
Mondays – Until 6 PM
Tuesday – Noon to 6 PM
Wednesday – Until  6 PM
Sunday – All day

Rental Period

The standard rental period is three hours.

You may request additional time. If approved, there is a charge of $10 per person per hour for the additional time.

Number Number of Attendees

Minimum – 10
Maximum -100.
Staff assisting at events are in addition to these numbers and are not included in the rental numbers for calculation of the fee.

Fees

The rental fee is $30 per person for the three-hour rental period. Time over the three-hour rental period, if approved, is charged at $10 per person per hour. There is a minimum $300 event fee.

A deposit of $300 is required to be paid before the event booking will be considered confirmed. $100 of the deposit is non-refundable.

We will send you an estimate based on the number of people that you tell us to expect and the rental length. Once the estimate is approved, we will send you an invoice for the deposit. You can pay by credit card, e-Transfer, or by mailing us a cheque. If the deposit is not paid with in two weeks of being sent the booking will be cancelled. Once the deposit is paid the booking is confirmed.

You will be required to confirm the total number of attendees for the event 72 hours in advance of the event. Your final fee will be based on this number or the number of people that attended the event, which ever is greater.

Payment options

Final payment can be made immediately on the day of the event by cheque credit card, or e-transfer.

Alternatively, an invoice can be sent to the organizer and payment made via cheque, credit card or e-transfer.

A “paid in full” invoice/receipt will be sent for your records.

Inclement Weather

We will contact you the day before your event to confirm details and to discuss cancelling or rescheduling the event if there is a possibility of inclement weather.

If, due to weather on the day of the event, it is cancelled, we will refund your deposit.

Cancellation policy – other than weather

If we cancel the event we will refund your deposit in full.

If you cancel the event less than 72 hours before it is scheduled your deposit is not refundable.

If you cancel the event more than 72 before it is scheduled we will refund your deposit minus $100.

Setup

On the day of your event the gate by the parking lot will be open 1/2 hour before event start time the start time to permit set up.

Cleanup

To permit cleanup you are allowed to remain on the premises for 1/2 hour past your event stop time.

You are responsible for removing all your garbage from the Club grounds and cleaning up areas you have used. You should bring some garbage bags.

Food and Beverages

The Club does not provide catering services. You may bring your own food or arrange for catering.

LCBO Permit

If you intend to serve alcohol, a LCBO permit is required. It is your responsibility to obtain this. A copy of the permit, and proof of liability insurance is to be given to the club representative. In addition, regulations require that a smart server be in attendance and identified to the Club representative.

If you need a diagram of the Club layout for the LCBO permit you can download it here

Kitchen area in main Club house/Picnic tables

You may use the counter areas to lay out your food and beverages.

You may use the fridge in the main Club house and the secondary fridge in the storage shed.

Please provide your own dishes, glasses/cups, napkins and cutlery, etc.

You may use the microwave oven, but not the stove.

You may use the outdoor picnic tables and furniture

No food and drink on the greens

We want you to enjoy your event at our Club. However, spilled beverages kill the grass and food bits attract insects and animals which are not only annoying but also do considerable damage to the greens. Therefore, food and drinks are not allowed on the greens.

Footwear and clothing

It is mandatory that flat soled shoes are worn on the greens. Shoes with heels are not allowed as they will damage the greens. Most running shoes/sneakers are quite acceptable. People wearing inappropriate footwear will not be allowed on the greens to play.

You can wear sandals if you want. Just be aware that the greens may have been treated with pesticide or fertilizer within the last two weeks. As well, when playing Croquet if you get hit in the foot with a croquet ball it can really hurt if you are wearing sandals.

Hats, sunscreen, and insect repellant are recommended.

Instruction prior to and during play

All equipment is provided.

We will provide an explanation of how to play Lawn Bowling and/or Croquet before play starts. Coaches will be available on the greens throughout play to help you out.

Club volunteers will set up the greens for play. However, you may be asked to help move equipment from storage areas then help put it back at the end of the event.

Washrooms/locker rooms/lockers

The Men’s locker room and washroom is on the side of the building closest to the tennis courts. The Women’s locker room and washroom is in the side of the building closest to the parking lot.

You may use the locker rooms and place personal belongings in empty lockers. The Club is not responsible for any belongings left in the locker rooms.

Club Waiver

You are responsible for ensuring that all participants have signed the bulk waiver form. We will send you a copy of the waiver and waiver signature forms with the deposit invoice.

Have participants sign the bulk form before the event date. On the day of the event, appoint someone to ensure that all participants have signed the waiver. The completed bulk waiver form is to be given to the Club representative.

You can click this to download a copy of the waiver now